Offer letter generator

A clear offer letter turns a verbal yes into a documented agreement. It confirms the role, pay, start date and key terms so both sides know exactly what was agreed. This generator produces a structured, professional offer letter from the details you enter, ready to review and send.

How to use it

1. Enter the candidate's name, job title, department and reporting manager.
2. Add compensation: base salary, bonus or variable pay, equity and pay frequency.
3. Add benefits, work location or remote model, start date and acceptance deadline.
4. Review the letter, adjust the wording and export or copy it.

What a good offer letter includes

• Position details: title, team, manager, full-time or part-time, and work location.
• Compensation: annual base salary or CTC, variable components and when they are paid.
• Benefits summary: health insurance, leave, retirement contributions and other perks.
• Start date and probation period, if any.
• Contingencies: background check, reference checks, right-to-work verification or signing of an NDA.
• Acceptance deadline and how to accept.
• Signature lines for the company and the candidate.

Tips

• Call the candidate with the offer first, then send the letter; it makes the offer feel personal.
• Use consistent numbers: if you quote annual CTC, show the monthly breakdown or attach it.
• Avoid promises you cannot keep, such as guaranteed promotions or bonuses.
• In at-will jurisdictions such as most US states, many employers state that employment is at-will.
• Have HR or legal review templates once, especially for contracts in different countries.

An offer letter is not always a full employment contract; local law determines which terms must be in the contract itself.