Email Signature Generator

A consistent, professional email signature makes every message a small business card: your name, role, company, contact details and links in a tidy layout. Building one by hand is tricky because email clients support only old-fashioned HTML. This generator creates signatures using table-based layout and inline styles that render reliably across clients.

How to use it

1. Enter your name, job title, company, phone, website and social links.
2. Optionally add a photo or logo URL and choose colours.
3. Preview the signature and copy it.
4. Paste it into your email client's signature settings.

Adding it to your email client

• Gmail: Settings, See all settings, General, Signature. Paste the copied signature, not the HTML code.
• Outlook (web and new Outlook): Settings, Mail, Compose and reply, Email signature.
• Apple Mail: Settings, Signatures. Paste, then untick Always match my default message font.
• Titan Email: Settings, Signature.

Best practices

• Keep it short: name, title, company, one phone number, website and two or three social links.
• Host images online with an HTTPS URL. Attached or pasted images often arrive as attachments or get blocked.
• Keep the logo small, around 100 to 200 px wide.
• Use real text for your name and phone number, not an image, so it is readable when images are blocked and on screen readers.
• Test by sending to Gmail, Outlook and a phone.