Interview email generator

Clear interview communication saves recruiters hours and gives candidates a good first impression of your company. Missing details, such as the time zone, the video link or who they will meet, lead to no-shows and back-and-forth emails. This generator drafts complete interview emails for each step of the process.

How to use it

1. Choose the email type: invitation, scheduling options, reminder, agenda or rescheduling.
2. Enter the candidate's name, role, company, interview date and time, format and interviewers.
3. Generate the email, review it and personalise it before sending.

What every interview invitation should include

• Role and stage: for example, second-round technical interview for Backend Engineer.
• Date, time and time zone: write the time zone explicitly, such as 10:00 IST (UTC+5:30).
• Format and location: the video link, phone number or office address with directions.
• Duration and interviewers: names and job titles help candidates prepare.
• What to prepare: portfolio, laptop for coding, ID for building access.
• How to confirm or reschedule and who to contact.

Example subject lines

• Interview invitation: Product Designer at Acme, Tue 3 Nov, 14:00 GMT
• Reminder: your interview with Acme tomorrow at 10:00
• Request to reschedule your interview with Acme

Good practice

• Send invitations at least two to three working days in advance.
• Offer two or three time slots, or a booking link, rather than a single fixed time.
• Send a short reminder 24 hours before.
• Ask whether the candidate needs any accessibility adjustments.